Walker Clark
Worldview Archives
Building a Culture of Quality in Your Organization
Introducing a successful quality assurance system usually requires profound changes in how people think about their work, how they interact with each other and clients, and how they prioritize and deliver legal services.
A culture of quality challenges traditional assumptions about how lawyers and staff contribute to the profitability of the firm and how they add value in their respective roles.
It can be challenging, but it is absolutely necessary for sustainable success in a competitive environment that has very little tolerance for poor service quality.
The Transformation of a Law Firm
Slogans and strategic plans do not build a quality culture in a law firm.
Actions do.
Deming's Fourteenth Point, "Take Action to Accomplish the Transformation," is a clarion call to organizations seeking substantial improvement in every aspect of their collective and individual performance.
Invest in professional development.
The most productive investment a law firm can make is in the continuing professional education of its people.
W. Edwards Deming’s Thirteenth Point of quality management, "Encourage Education and Self-Improvement for Everyone," holds profound relevance for law firms. In a profession defined by its adherence to precedent and its response to evolving legal landscapes, the emphasis on continuous learning becomes not just an asset, but a necessity.
Removing Barriers to Pride and Professionalism
Most law firms talk a lot about their "professional quality."
Most of them also unwittingly obstruct it.
By identifying and dismantling the barriers that prevent legal professionals from taking pride in their work, law firms can unlock a higher level of personal satisfaction and commitment, leading to superior service, client loyalty, and overall firm success.
Rethinking Performance Metrics
Old paradigms about how to measure performance might be preventing, rather than motivating, your law firm's success.
Law firms thrive on the quality of their legal services and client relationships. In this context, qualitative goals, not just rigid numbers, are more indicative of progress and can have greater diagnostic value in detecting and addressing problems before they become crises.
Beyond Mere Words
Empty slogans, exhortations to work harder, and irrelevant "best practices" are not only ineffective; they often are counterproductive.
They do not promote clarity. Instead, most people are left to wander in the fog, from data point to data point, without understanding where they are going or why.
Tear Down the Silos
Is your law firm an integrated professional business or a collection of fiefdoms?
This is the tenth in a series of sixteen articles that will explore the relevance and, for some law firms the existential importance, of W. Edwards Deming's Fourteen Points.
Deming’s ninth point in his Fourteen Points of Total Quality Management stresses a vital, yet often overlooked, aspect of organizational effectiveness: "Break down barriers between departments." As the practice of law becomes more complex and competitive, with greater challenges to sustainable profitability, this point is more important than ever before, even among smaller firms who might have “silos” that are so small as not to be noticeable.
Driving Fear Out of Law Firms
Law firm leaders must foster environments in which everyone feels secure and valued.
This is the ninth in a series of sixteen articles that will explore the relevance and, for some law firms the existential importance, of W. Edwards Deming's Fourteen Points, especially for small and midsize law firms.
Leading the Way to Quality in Legal Services
The legal services industry is awash in advice about leadership. How can Deming's Seventh Point build better leadership in law firms?
Here are five practical actions that Walker Clark clients are taking that are consistent with Deming’s Seventh Point and the outcomes that they are experiencing from each one.
Training: A Strategic Imperative
Training is not just a nice fringe benefit in law firms. It is an essential investment.
Training is not limited to understanding the intricacies of the law or mastering courtroom strategies. It extends to client interactions, administrative tasks, technological adoption, and even skills such as communication and collaboration. Making training an institution in a law firm ensures that everyone, from senior partners to administrative staff, operate at peak efficiency and with consistent standards.
It’s as important as paying the electric bill.
Continuous Improvement
To remain competitive and profitable in today's legal services market, law firms need to continuously improve how they work.
The fifth of W. Edwards Deming's Fourteen Points, Improve Constantly and Forever the System of Production and Service, calls for a never-ending commitment to enhancing quality and efficiency within an organization. This principle has profound implications for law firms, impacting not only day-to-day internal operations but also bottom-line profitability.
End the practice of awarding business based on price.
In an increasingly competitive landscape, law firms, like any business, might feel compelled to make decisions based on price alone.
However, the fourth of W. Edwards Deming's Fourteen Points for better management warned against this practice, arguing that cost should not be the primary consideration in business decisions. Instead, he championed a more holistic approach that weighs quality and long-term value alongside price.
Cease dependence on inspection.
"Cease dependence on inspection," W. Edwards Deming's third point for effective management, is perhaps one of the least understood principles in the context of service industries like law firms.
Conventionally, it translates into the notion that quality should not be an afterthought checked through after-the-fact inspections but ingrained in every step of the production process.
For law firms, this means shifting the focus from reactive measures to proactive strategies that enhance the quality of legal services by reducing or eliminating altogether the causes of mistakes and rework.
Adopt the new philosophy.
The second challenge in W. Edward Deming's Fourteen Points is Adopt the New Philosophy. It is particularly relevant in today's legal services industry, especially as many traditional law firms try to build and sustain a collaborative and productive workplace culture.
Constancy of Purpose
This is the second of a series of sixteen articles that will explore the relevance and, for some law firms the existential importance, of W. Edwards Deming's Fourteen Points, especially for small and midsize law firms.
The first of W. Edwards Deming's Fourteen Points for effective management calls for organizations to "Create Constancy of Purpose for Improving Products and Services." How can law firms do this in the face of changing client expectations and market dynamics?
Why Law Firms Need Deming’s Fourteen Points Now More Than Ever
Quality service, not price, rankings, or size, is what will differentiate successful law from from those that merely survive the 2020s.
Delivering the best quality legal services is a sincere aspiration of almost every law firm. For most of them, however, the word quality is little more than a slogan on their websites.
This is the first of a series of sixteen articles that will explore the relevance and, for some law firms, the existential importance, of W. Edwards Deming's Fourteen Points.
Associate Career Management: a Critical Strategic Issue for Small and Midsize Law Firms
Does your law firm have a documented career management strategy for your associates? Is it more than "each year, we pay them a little more."
The truthful answer for the vast majority of small and midsize law firms, everywhere in the world, is "no."
There are few issues in law firm management that have greater strategic importance for law firms today.
Will 2022 be the year when everything changed?
For most law firms, internal operations and client service processes will not be the same in 2022 as before the COVID-19 pandemic. Many law firms have already announced how what began as temporary adjustments have already become, or soon will become, permanent components of their practice.
These changes will have substantial effects of law firm finances, lawyer performance, profitability, and in many cases, partner compensation structures and formulas.
There will be many responses by law firms around the world, but one response that will almost always be fatal eventually will be to throw up one's hands and say, "We'll figure it out as we go along — one problem at a time."
Time to Get Really Serious About IT Security
The rapid development of the Dark Web and the adoption of new operational modes in the legal services industry, such as working at home, pose substantial new threats to many law firms that might have previously assumed, correctly or not, that they were "immune" from hacking and ransomware.
There are several basic steps that any law firm, of any size and anywhere, can take to reduce the risks.
What will law firms look like in 2049?
Herbert Smith Freehills CEO Mark Rigotti has published a thought-provoking article in today's on-line edition of LegalWeek.
As we start 2019, his comments should be "required thinking” for lawyers everywhere.
